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AP Supervisor

Company: Baker Electric
Location: Escondido
Posted on: May 3, 2021

Job Description:

Baker Electric is in need of an Accounts Payable Supervisor! The  Accounts Payable Supervisor at Baker Electric, Inc. will manage and develop the Accounts Payable team by identifying and implementing automation technology and process efficiencies for accurate and timely processing of invoices, disbursements, month end closings, and other functions of accounts payable. In addition, the team member will be expected to play a significant role in the month end close accounting procedures and analysis of budget to actual variances as well as assist with our annual budgeting process.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

  • Manage the Accounts Payable function and team, including vendor relations and the AP disbursement team, which handles all check disbursements, 1099 and sales/use tax return filings/reconciliations.
  • Partner with Human Resources to hire, train, develop and performance manage AP team members.
  • Performs hands-on data entry of overhead invoices and Purchase Order Invoice receiving.
  • Ensures invoices are charged to the appropriate accounts, jobs and cost centers by analyzing invoice/expense reports and recording entries.
  • Process all debit memos to ensure company policies are followed.
  • Develop, implement, document and maintain processes, procedures and policies, related to the Accounts Payable function and ensure adherence to company guidelines.
  • Manage the monthly close of Accounts Payable in an accurate and timely manner, ensuring adherence to the prescribed financial reporting deadlines.
  • Support the Project Managers and Operational staff in a collaborative manner by responding to financial questions/concerns to meet the various business needs.
  • Reconcile processed work by verifying entries and comparing system reports to balances; review and approve all Accounts Payable batches.
  • Responsible for the cash disbursements cycle; capitalizing on all discount opportunities; helping to resolve Purchase Order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding debit memos; coordinating stop-payments and purchase order modifications.
  • Process employee expense reports and ensure proper approvals are in place.
  • Reconcile monthly vendor statements and related transactions.
  • Review and analyze budget vs. actual variances relating to divisional overhead GL accounts.
  • Reconcile balance sheet GL accounts at month end close.
  • Maintain historical records by scanning documents to the ERP system.
  • Q3 & Q4 budget preparation assistance (includes researching YTD activity), data entry and imports into budget software.
  • Protect the organization; ensuring information remains confidential.

EXPERIENCE, EDUCATION:

  • Bachelor’s degree in Accounting or related degree is preferred.
  • 5 years of Accounts Payable experience.
  • 2+ years of experience directly supervising a team of 1-4 people a plus.
  • Experienced indirectly leading and teaching others required.
  • Proven Job Cost experience.
  • Construction industry is preferred.
  • Knowledge of electronic payment processing, vendor releases, and California sales & use tax regulations.
  • Proficient to advanced skills in MS Office Suite applications (Outlook, Excel, Word) and accounting software.

WORK ENVIRONMENT / PHYSICAL DEMANDS

Standard office environment. Individual will frequently be required to stand, walk, sit, talk, and hear. Occasionally may have to lift boxes full of materials for purposes of setup of programs, typically 25 pounds or less. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ACKNOWLEDGEMENTS:

Baker Electric, Inc. is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability or status as a Special Disabled Veteran, Vietnam Era Veteran or other qualifying veteran, political affiliation, or belief. Baker Electric, Inc. is committed to building and maintaining an inclusive environment.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Supervisor or his/her designee.


Employment Type: Full Time
Years Experience: 3 - 5 years
Bonus/Commission: No

Keywords: Baker Electric, Escondido , AP Supervisor, Other , Escondido, California

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