Administrative Assistant

Company: Auto Advantage
Location: Escondido
Posted on: February 17, 2021

Job Description:

**** PLEASE APPLY ONLY IF YOU HAVE EXPERIENCE AS AN ADMIN ASSISTANT ****The owner of a small, used car dealership is seeking an experienced and talented administrative assistant who can help improve the operations of the business.* NOTE *** You should have a good understanding of how a successful business runs and a proven track record of not just running existing systems but actually solving problems by creating new systems in a business.You are the perfect person for this job if you can successfully help the owner meet these goals in a realistic time frame.* The owner wants to be able to work remotely when needed. His primary focus needs to be on acquiring new inventory and coming up with new ideas to improve the business.* Get the dealership running as if it was a franchise. The reason for this is not to sell the business, but to improve organization / efficiency, save time / money, and create a better environment for the owner, employees, and customers.* Assisting the owner with taking his vision and new ideas and making them a reality.Tasks including but not limited to the followingAuditing sales paperwork for accuracy, catching errors and making sure those errors are corrected.Data entry and bookkeeping in QuickbooksEnsuring dealership is in DMV complianceCreating, editing, and running processes and procedures to improve business systems.Calculating payroll and submitting to ADP for processingProject managementBusiness OverviewThe business was started in 2008. It consists of the owner, a full time manager, and part time assistant. We currently keep about 30 cars in inventory and sell about 15 cars a month on average. The 2019 revenue was about $1,500,000. There are some process and procedures already in place with acceptable organization. You would not be coming into a total mess but there is still a lot of work to do.Hours & ScheduleThe hours and days can be somewhat flexible. The dealership is currently closed on Sundays and is open 9 am - 6 pm. This is a part time job. The initial set up phase could be anywhere from 10-15 hours a week. The ongoing maintenance phase could be 5-8 hours a week. This is just a guess and after talking we might get a better estimate of the scope of work involved.PayThis will really depend on your experience and skill set. I am fair and open to discuss the pay.How To ApplyIn addition to sending your resume, please make sure to say why you are uniquely qualified for this position and what specific work experience you have creating systems in a business environment.RequirementsStrengths & Skills Needed For This JobProblem SolverDetail OrientedOrganizedHard WorkingReliableHonestGood AttitudeTech SavyBenefitsThe employeer will cover 50% of your healthcare premium.

Keywords: Auto Advantage, Escondido , Administrative Assistant, Administration, Clerical , Escondido, California