Accounts Receivable / Accounting Assistant

Company: AppleOne
Location: Manhattan Beach
Posted on: February 20, 2026

Job Description:

Job Description Job Description We’re looking for a detail-oriented, highly organized Accounts Receivable / Accounting Assistant to support our payroll, billing, and payment operations. This role is perfect for someone who enjoys working with numbers, thrives in a fast-paced environment, and takes pride in accuracy and follow-through. Key Responsibilities Timecard & Payroll Coordination Send reminders for missing or pending timecards Send approval reminders to clients Monitor timecard activity and auto-approve entries after seven days Review and resolve rejected timecards Update timecard fields in QuickBooks Maintain accurate approver and billing contact information Update and track PO numbers as needed Accounts Receivable & Billing Support Apply check payments in QuickBooks Verify accurate payment application and flag discrepancies Identify and escalate inconsistencies or billing issues Send monthly customer statements through QuickBooks Re-send invoices upon request Provide ACH instructions and W-9 documentation Assist clients with vendor setup requirements Client Support & Communication Provide timely, professional communication to support billing and payment processes Collaborate with internal teams to ensure smooth payroll and AR operations Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023 -06/22- 088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay - transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e- verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. 1012 Company Description This company offers growth and a great group of people to work with. Company Description This company offers growth and a great group of people to work with.

Keywords: AppleOne, Escondido , Accounts Receivable / Accounting Assistant, Accounting, Auditing , Manhattan Beach, California